Get bids for the same work
Send every contractor the same scope. If one bid covers more or less, the sheet shows it.
Free sheet - For boards and property managers
Free condo and HOA bid comparison sheet
Line up to three contractor bids side by side, price what each one leaves out, and check insurance, deposit and warranty before the board votes. Built for people who don’t read bids for a living.
Have the bids? Drop up to 3 here and we fill in the sheet for you.
Free check of price and gaps. PDF, phone photo, Excel or CSV. No account.
Nothing is sent until you press Check on the next page.
Excel + CSVNo email, no sign-up. Opens in Google Sheets.
Board checks built inInsurance, deposit, warranty and board member ties.
$9 board summaryOr let us read the bids and write the one-page summary.
| Item | Bidder A | Bidder B | Bidder C | What to check |
|---|---|---|---|---|
| Price | ||||
| Price on the bid | $186,400 | $162,900 | $191,250 | Copy the total exactly as printed. |
| What the price covers | ||||
| Tear-off and disposal | Included | Included | Included | All layers, or only the top one? |
| Rotten deck boards | 20 sheets incl. | Not mentioned | 40 sheets incl. | Ask for a price per sheet in writing. |
| Permits | Included | By owner | Included | “By owner” means the association pays. |
| Resident protection and cleanup | Included | Not mentioned | Included | Daily cleanup, magnet sweep, landscaping. |
| Workmanship warranty | 10 years | 2 years | 5 years | Who fixes leaks after year two? |
| Checks before the vote | ||||
| Insurance names the association | Yes | Asked | Yes | Certificate lists the association as additional insured. |
| Deposit | 10% | 50% | 15% | A large deposit before work starts is a risk. |
| Board member ties to bidder | None | None | None | Record any relationship before the vote. |
| Price once gaps are added | $186,400 | $184,700 | $191,250 | B adds deck repair, permits and cleanup |
The low bid was $23,500 cheaper on paper. Once the missing work is priced in, the gap is $1,700, with a two-year warranty and a 50% deposit.
How to use the sheet
Six steps from a stack of bids to a page the board can follow.
Copy each price as printed
Enter the total on each bid before changing anything, so the board sees where you started.
Mark what each bid covers
Included, left out, or not mentioned. A blank is not a yes. Ask the contractor in writing.
Price what is missing
Put a fair amount next to each gap so the cheapest bid does not win by leaving work out.
Check insurance, deposit and warranty
These protect the association after the vote. They matter as much as the price.
Record any board member ties
Note any relationship between a board member and a bidder before anyone votes.
Skip the typing
Need the page for the board package?
Upload 2 or 3 bids. The free check shows the price gap and how many items each bid leaves out. For $9 you get the full report and a one-page board summary PDF, with the page of each bid every fact comes from.
Each bid’s price, and the price once gaps are added
Like for like.What each bid covers, leaves out or doesn’t mention
Side by side.The pick and the reasons, in plain words
One page.The page of each bid every fact comes from
Checkable.FAQ
What boards ask before using the sheet.
How many bids does a condo or HOA board need?
It depends on your governing documents and state law. Many associations ask for three on large jobs, and some states set a dollar amount above which competitive bids are required. Check your bylaws or ask your manager.
Is the sheet free?
Yes. Excel and CSV, no email, no sign-up.
Can I use it in Google Sheets?
Yes. Open the CSV in Google Sheets, or upload the Excel file to Google Drive.
What does the $9 report add?
It reads the bids for you, fills in what each one covers with the page it came from, and gives you a one-page board summary PDF to put in the board package.
Do contractors pay EstimateHawk?
No. We take no referral fees, sell no leads and run no paid placements. The read works for the association.